Sourced from Peter J. Vincent, 21 March 2007

[See below]

[XXX.AU123.x. nnn] Item [ location ] [ date ] [ oOrigin|xSource ] [AU123]
[ 1 2 3 4 5 6 7 8 9 ]

Item line description
Col  Field        Description
--- ------------- ------------------------------
 1: Item status - [Files only] in bold as [blank for HDD] or [disk number for removable media]
 2: FileID      - [Files only] The unique ID number for a file. Quote this number
    Note:       - Text entries use Col 1, 2 to show negative/slide number or reference as non bold text

 3: Describer   - [optional] Simple flag for information:
                  +: start of a sequence where only the first image is indexed
                  b: Black and white photo/image
                  c: Colour photo/image
                  h: Item hidden except in search reports
                  l: link file to series page
                  z: no permission to distribute file
 4: Page        - [optional] Displays page reference for editing use
 5: Item        - Description of item being indexed
 6: Location    - [optional] Geographic location of photo/event/etc
 7: Date        - [optional] Date of item/event/etc
 8: Origin      - [optional] Either the origin (o) or source (x) of material
 9: FileID      - [optional] Text item reference ID number
 Items are broken down into Groups and Topics. Items can generally be
 found by asking ' .. What is it? .. ' and then breaking down the menu headings.

 For example Victorian Railways freight wagons would be found under

 [ Group ] Rail - Victoria
 [ Topic ] Rolling Stock - Freight
   .....   then searching alphabetically down the list

 A group link takes the user to the topic page that shows all the topics
 applicable. The topic link then takes the user to the item page. All items are
 alphabetical. Common items are grouped together as a 'Series' page as similar
 material accumulates. This page is accessed from a bold link. Items and Series
 links may be mixed. This is a reflection of additional material

 Text links are usually unscanned material or distribution reports without access to files.

 Pages are coloured to show the level:

 Groups - Grey
 Topics - Yellow/tractorfeed
 Items  - Blue/tractorfeed
 Series - Grey/tractorfeed


 To avoid excess typing many symbols have been used to describe photos and rolling stock
 types. Most can be readily deciphered when found with common groupings. Vehicle side and end
 identification does require some description:

 s  = side, e = end, 1/2 = side/end number, X = unknown side/end
 p  = perpendicular angle, q = three quarter angle, c = clear view
 pl = profile left, pr = profile right (standing along side vehicle/engine and taking end)

   s1p      = side 1 perpendicular
   e2q      = end 2 three quarter
   sXp      = perp shot of unidentified side
   s1e2c    = vehicle/loco photo at side 1 from end 2, end is clear
   pr/cab   = loco photo, cab profile with cab at right hand side
   rear     = behind something
   trailing = from back looking forward

 Report status - 'pNNNiNNNgNNNtNNNsNNNrNNN'

 Displays the following report information:
  p ... total number of pages written
  i ... number of items processed in the pages
  g ... total number of groups        [not included in Extract]
  t ... total number of topics        [not included in Extract]
  s ... total number of series pages  [not included in Extract]
  r ... total records on file

 Page reports - '[iNNNhNNN]'

  i ... number of items listed on the page
  h ... [optional] If present, the value shown is the number of items
        assigned to the Topic or Series but not listed
        due to 'hidden' or 'duplicate' entry

Description in file 'fts_desc.txt'
Peter J. Vincent 1998-Test